USHC Student Resources

USH Policies

Early Arrival

Fall

Pre-approved early arrivals for athletic or other extracurricular activities have been arranged by those coaches, employers, and on-campus directors. Students to whom this applies will receive information about early move-in at the beginning of August. No other early arrivals will be accepted.

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Spring

Pre-approved early arrivals for athletic or other extracurricular activities have been arranged by those coaches, employers, and on-campus directors. Students to whom this applies will receive information about early move-in at the beginning of January. No other early arrivals will be accepted.

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ADA Accommodations

Support Animal
Service Animal
Medical

Type of Room Change

Allegheny Hall

PRIOR TO MOVE-IN REQUEST PERIOD

Prior to Move In

A Room Change Request period is offered after unit and roommate assignments are sent out.

  • The Room Change Request period is typically offered the week following room assignments.
  • Leasing must receive the request via the room change request form.
  • Verbal requests will not be accepted prior to making the change.
Brandywine Hall

OPEN ROOM CHANGE REQUEST PERIOD

Open Request Period

There will be an open room change period during the second week of Fall and Spring semester that students can request changes with their RD/GHD. 

Please contact your Resident Director or Graduate Hall Director to submit a request.

Commonwealth Hall

Resident Director (RD) Approved Room Change

Mid-Year

Residents desiring a room change during the lease term shall be instructed to contact the Residence Life staff within the community for assistance. If a situation cannot be rectified via mediation, the RD/GHD and Community Manager will work together to make arrangements for the resident to move, pending availability.

Once a new room is identified, the Community Manager will compete the room change. USH staff should allow no less than three business days for requests to be accommodated to ensure that all related tasks are completed prior to the move occurring and that there is ample time to notify the resident, guarantor(s), and all roommates (minimum of 24 hours notice is required).

Early Lease Termination

Residents are bound by the terms of their lease agreement. A replacement resident must:

  • Complete all required paperwork
  • Sign a Lease Agreement

In order to submit a request for Early Lease Termination of your lease for the current academic year you must contact your Community Manager via email, phone or in person to request an Early Lease Termination.

  • The Community Manager will submit your Early Lease Termination
  • You are responsible to call Resident Accounts to pay your $200 early lease termination fee within 48 hours

*ELT – Need Link URL

How is a replacement resident found?

  • It is the responsibility of the resident to find a replacement resident to sign a new lease on the bed space
  • USH does work with WCU Admissions & Residence Life and Housing Services to identify replacement residents for USH residents looking to terminate their lease early. USH makes no guarantee that a replacement will be found for your lease

Will I still be financially responsible?

  • Residents are held to the terms of the lease until a replacement resident has completed all required steps noted above
  • Full rent is due as outlined in the Lease Agreement. If a replacement is found, you will receive a refund based on the prorated amount of rent due

How will I know I have been released?

  • USH Leasing Office will send you a communication with your approved Early Lease Termination and what your remaining balance is

When do I move my belongings out?

  • This is up to every resident. In order for a new resident to move-in you have to remove your belongings from the bed space
  • USH may require you to remove your belongings within 48 hours in order to accommodate and move the new resident into the bed space to release you from your responsibility

December Graduates & Study Abroad students must submit the Request for Early Termination form by October 31st.

Gender-Neutral Housing

Applicants who are interested in a gender-neutral assignment should contact the USH Leasing Center. The Leasing Manager will discuss the options available and work with the applicant(s) in a personal and confidential manner. Applicants interested in a gender-neutral assignment will select a unit with the Leasing Advisor.

Gender-Neutral Info on Portal – they have to agree to this page

You have identified your gender as neutral in your Affiliated Housing Application. By selecting neutral, you will be shown other students who have selected neutral as well when utilizing the roommate matching functions of the resident portal. You can search and connect directly with another student who has selected neutral, or USH will work to assign you to a room with another gender-neutral student.

If you would like to change your selection from gender-neutral to a different option, please contact the USH Leasing Team at (610)430-4988 or leasing@ushcommunities.org.

Gender-Neutral Agreement – they need to sign (attached)

Tripling

**More Roommates, More Fun!**

A temporarily tripled room is a bedroom originally designed for two students, but has enough room to be converted into a triple to accommodate three students. Sometimes being tripled evokes anxiety in new students and that’s understandable. Whether you have one roommate or two, if you have good relationships you will have a good living experience. Building these relationships requires effort from everyone, but this effort is very often rewarded with positive and lasting relationships. Many students are surprised to find themselves unconcerned with being tripled because they’re so pleased with who they are living with.

USH utilizes the three bedroom double suite (3×2) and a handful of one bedroom double suites (1×1) for tripling. Each room has the following furniture, space permitting:

  • One set of bunk beds
  • One single bed
  • Two closets
  • Three desks
  • Three desk chairs
  • Three dressers

**FREQUENTLY ASKED QUESTIONS ABOUT TRIPLING**

Why are students tripled?

  • Due to the high demand for on-campus housing, students will be assigned to a triple unit based on a few variables.
  • Students applying to a three bedroom double unit (3×2) should expect to be tripled.
  • Other suite styles, such as a one bedroom double unit (1×1) may be tripled based on the application date and availability.
  • Assigning students to a temporary space in a tripled room provides a student the opportunity to begin their time at WCU living on-campus until we can secure a vacant space.

Do I get a triple room rebate?

  • Yes! Students assigned to a triple bedroom will receive a reimbursement of 25% of the room rate for every night or pro rate portion thereof that they live in triple housing. For the three bedroom double suite, only the residents of the bedroom that is tripled will receive the credit – the other residents of the suite do not receive a credit.

The fixed rent is due in full by August 1st for the fall semester. The credit will be issued after the unit is de-tripled.

How long will it last?

  • Tripling is a temporary assignment that can last from a few weeks through the fall semester. It is our goal to have all residents de-tripled within the first few months of the semester, but this will be based on availability and may last the entire fall semester.
  • During the de-tripling process, USH may need to relocate the resident to a different community and/or suite style, which may have a higher or lower fixed rental rate.